Terms and Conditions

DEFINITIONS

‘You’ are the client, its employees and agents. “We”, “Us” and “Our” is Words and the Bees, its employees and agents

QUOTES AND PROPOSALS

All quotes and proposals are valid for 30 days from submission date. All quotes include two rounds of revisions at no extra charge.

Additional charges, at an agreed hourly rate will be incurred for any additional revisions outside of the proposal scope.

You have a maximum of seven days to respond with revisions from submission of the first draft.

Additional charges, at an agreed hourly rate, will be charged for any additional revisions supplied after the seven-day revision period.

This quote does not include (unless specifically stated):

1             Liaison with other agents such as graphic designers or web developers.

2             Meetings outside of the initial creative brief.

3             Travel time for onsite meetings.

DEPOSITS AND PAYMENT SCHEDULES

For new clients, if the quote is under $1,000, 100% of the total amount quoted is required on approval of quote before work can begin.

For quotes over $1,000, 50% non-refundable deposit is required in advance and the remaining 50% to be paid on completion.

For quotes over $10,000, 30% non-refundable deposit is required in advance, 40% part-payment is required mid-way through (at a point to be agreed by both parties before work begins), and the remaining 30% to be paid on completion with payment required on receipt of invoice.

For ongoing monthly content packages, 100% of the monthly cost is required in advance.

If content is provided on a contractor basis, payment schedule to be discussed and clarified in writing before work begins.

PAYMENT

The final invoice will be issued on the day the completed project as outlined in the initial project proposal is sent to the client or when final sign-off is given (whichever occurs first).

Payment terms are on receipt.

Preferred payment is via bank transfer.

If your project is urgent and requires a first-draft turnaround of less than 48 hours, a rush loading of 25% may apply.

Any costs additional to the services ordered (including couriers, other media and travel costs) are in addition to the amount quoted and shall be charged to you as required.

These costs will be itemised separately in the invoice. We are liable by law for GST and you must pay us the GST amount.

FACE-TO-FACE MEETINGS

Additional face-to-face meetings can be added to the project at your request.

Face-to-face meetings may be charged at our hourly rate to be advised and will include any necessary travel time.

Meetings must be cancelled at least 24 hours before – or the full charge of the meeting will be added to your final invoice.

CHANGES IN SCOPE

Any modifications to the original project brief during the course of execution will render the provided quotation invalid.

Additional fees/charges may be applied to cover time and expenses required to complete any new work.

The new quote will need to be approved and revised deposit paid before work can restart.

TIMEFRAMES

We endeavour to deliver all work by the agreed deadline. However, circumstances beyond our control, including major illness or family emergencies may prevent us from getting work to you on time.

We will inform you within two business days if there are any timeframe issues.

Unless otherwise agreed you will provide information and amends to use within seven days.

If we are unable to complete work because we have not received information from you, we will continue the project at our next opportunity. This may affect your overall timeline.

COMMUNICATION

You are asked to nominate one primary contact for all revisions and contact throughout the project.

If you do not communicate with us for 14 days, the project will be deemed closed and any final amount owing will be billed.

CONFIDENTIALITY

If we’ve signed a separate confidentiality agreement or Non-Disclosure agreement with you, then that agreement takes precedence.

We won’t disclose any information that you indicate is confidential.

You agree not to disclose any information about our pricing structure or project documents.

Words and the Bees reserves the right to use your projects for their own promotional use unless a Non-Disclosure Agreement precluding this has been signed by Jo Robinson.

Words and the Bees may approach you for a testimonial after the project is completed to your satisfaction, although provision of the testimonial is not obligatory.

TERMINATION

You may terminate the job at any time via email. If you terminate the job, Words and the Bees will invoice for the total stage in progress at the minimum estimated fee.

Words and the Bees may terminate the job at any time via email. If Words and the Bees terminates the job, we will invoice for the total stage in progress at the minimum estimated fee.

As content is prepared in advance, for ongoing monthly clients, a minimum of 30 days’ notice must be given to terminate or amend existing arrangement. If less than 30 days’ notice is given, the next invoice will be raised on the billing date minus the notice period.

RISK

Words and the Bees is not responsible for any delivery delay if the delay or failure to supply is caused by matters beyond reasonable control including, without limitation:

• Acts of God
• Power failure
• Equipment failure

COPYRIGHT

You gain full copyright and intellectual property rights for any work delivered by Words and the Bees when you complete the final payment. Until final payment is received Words and the Bees retains the intellectual property for all work delivered.

CLAIMS AND LIABILITIES

We endeavour to ensure that our work doesn’t infringe on any copyright or other right of a third party.

SOCIAL MEDIA

Please familiarise yourself with the terms and conditions on each social media platform you wish to use. Their conditions are out of the control of Words and the Bees however we will accept them on your behalf if you agree to our proposal.

We are not liable in any way for any direct, indirect, incidental, special or consequential losses or damages resulting from use of services including but not limited to:

Loss of data and other intangibles

Costs or damages resulting from or related to any services purchased or obtained resulting from unauthorised access to, or alteration of your transmissions or data.

You agree to indemnify and to hold us harmless against any and all claims, costs, and expenses, including solicitor’s fees, due to materials included in any work undertaken at your request.

All materials provided by you are assumed to be legal and accurate. You are responsible for checking the factual accuracy of the content for this project.

We work hard to ensure our work is free from errors, but we don’t offer an error free guarantee.

YOU ARE RESPONSIBLE FOR FINAL APPROVAL

Words and the Bees takes no responsibility for the material and how it is used once you have approved the final draft.

If you wish to make a claim about incorrect performance or breach of these terms and conditions you must send it, in writing, to Words and the Bees within six months of delivery.

Any imposed liability shall be limited to resupply of information or services.

If work is provided on behalf of a third party, submission to your client is taken as your approval of work provided.

If work is provided on behalf of a third party, no contact will be made between Words and the Bees and your client. However, in some circumstances, contact may be required to discuss editing and the direction of the first draft of copy. This will always be with your permission.

ENTIRE AGREEMENT

These terms and conditions constitute the entire agreement and understanding of the parties and supersede any previous agreement between the parties. A waiver of a breach of any of the provisions of this Agreement shall not be construed as a continuing waiver of other breaches of the same or other provisions.